Privacy Policy

By using this site or/and our services, you consent to the Processing of your Personal Data as described in this Privacy Policy.

FidraSoft is committed to safeguarding your privacy. Contact us if you have any questions or problems regarding the use of your Personal Data and we will gladly assist you.

Summary in plain English

We do not collect any personal information when you browse our site as a visitor.

If you provide us with any information via the Contact Us form on our site, the information you submit is used only to provide information and services that you have requested. We may share your information you with one of our DiscoverMe systems integration Partners or Distributors, if they are better able to provide you with the information you've requested. We do not pass on your details to anyone else unless required to do so by law.

Definitions

Personal Data – any information relating to an identified or identifiable natural person.
Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
Data subject – a natural person whose Personal Data is being Processed.
Child – a natural person under 16 years of age.
We/us (either capitalised or not) – any employee of FidraSoft Ltd.

Data Protection Principles

We promise to follow the following data protection principles:

Processing is lawful, fair, transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you information regarding Processing upon request.
Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.
Processing is limited with a time period. We will not store your personal data for longer than needed.
We will do our best to ensure the accuracy of data.
We will do our best to ensure the integrity and confidentiality of data.

Data Subject's Rights

The Data Subject has the following rights:

Right to information – meaning you have the right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.
Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.
Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
Right to erasure – meaning in certain circumstances you can request for your Personal Data to be erased from our records.
Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
Right to object to processing – meaning in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.
Right to object to automated Processing – meaning you have the right to object to automated Processing, including profiling; and not to be subject to a decision based solely on automated Processing. This right you can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.
Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
Right to lodge a complaint – in the event that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled please contact us.
Right for the help of supervisory authority – meaning you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.
Right to withdraw consent – you have the right withdraw any given consent for Processing of your Personal Data.

Data We Gather

Information you have provided us with

This might be your e-mail address, name, billing address, phone number, etc – mainly information that is necessary for delivering you a product/service or to enhance your customer experience with us. We save the information you provide us with in order for you to comment or perform other activities on the website.

Information automatically collected about you

This includes information that is automatically stored by cookies and other session tools. For example, your IP address, your communication history with FidraSoft (if there is any), etc. This information is used to improve your customer experience with FidraSoft. When you use our services or look at the contents of our website, your activities may be logged.

Information from our Partners

We gather information from our trusted partners with confirmation that they have legal grounds to share that information with us. This is either information you have provided them directly with or that they have gathered about you on other legal grounds. Our current Partners are listed below.

Publicly available information

We might gather information about you that is publicly available.

How we use your Personal Data

We use your Personal Data in order to:

provide our service to you. This includes for example registering your account; providing you with other products and services that you have requested; providing you with promotional items at your request and communicating with you in relation to those products and services; communicating and interacting with you; and notifying you of changes to any services.
enhance your Customer experience with FidraSoft;
fulfil an obligation under law or contract.

We use your Personal Data on legitimate grounds and/or with your Consent.

On the grounds of entering into a contract or fulfilling contractual obligations, we Process your Personal Data for the following:

to identify you;
to provide you a service or to send/offer you a product;
to communicate either for sales, product support, product feedback or invoicing.

On the ground of legitimate interest, we Process your Personal Data for the following purposes:

to send you personalised offers* (from us and/or our carefully selected partners);
to administer and analyse our client base (purchasing behaviour and history) in order to improve the quality, variety and availability of FidraSoft and our Partners’ products/ services offered/provided;
to conduct questionnaires concerning client satisfaction.

As long as you have not informed us otherwise, we consider offering you products/services that are similar or same to your purchasing history or your browsing behavior to be our legitimate interest.

With your consent we Process your Personal Data for the following purposes:

to send you newsletters and campaign offers (from us and/or our carefully selected partners);
to respond to specific or general inquiries you may have submitted to FidraSoft Ltd.

We Process your Personal Data in order to fulfil obligations rising from law and/or use your Personal Data for options provided by law. We reserve the right to anonymise Personal Data gathered and to use any such data. We will use data outside the scope of this Policy only when it is anonymised. We save your billing information and other information gathered about you for as long as needed for accounting purposes or other obligations deriving from law, but not longer than is required.

We might process your Personal Data for additional purposes that are not mentioned here but are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:

the link between purposes, context and nature of Personal Data is suitable for further Processing;
the further Processing would not harm your interests and
there would be appropriate safeguard for Processing.

We will inform you of any further Processing and purposes.

Who else can access your Personal Data

We do not share your Personal Data with strangers. Personal Data about you is in some cases provided to our trusted partners in order to either make providing the service to you possible or to enhance your customer experience.

Our processing partners are:

Our Legal Obligations

We disclose your Personal Data to third parties or public officials when we are legally obliged to do so. We might disclose your Personal Data to third parties but only if you have consented to it or if there are other legal grounds for it.

How we secure your data

We do our best to keep your Personal Data safe. We use safe protocols for communication and transferring data. We use anonymising and pseudonymising where suitable. We use industry standard data encryption where appropriate for data being stored. We monitor our systems for possible vulnerabilities and attacks and have notification systems provided to us by our Processing Partners to support these monitoring activities.

Even though we try our best we can not guarantee the security of information however we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.

If you have an account with us, note that you have to keep your username and password secret.

Children

FidraSoft products and services have no application for use by, or for children. We do not intend to collect or knowingly collect information from children and we do not target children with our services or products, or communications about our services or products.

Cookies and other technologies we use

We use cookies and related technologies to analyse customer behaviour, administer the website, track users’ movements around the website and to collect information about users. This is done in order to personalise and enhance your experience when you visit our website. We provide a summary here of what cookies are and how we use them. To see a full description of all the cookies we use if you decide to allow their use, please refer to our full Cookie Policy.

What are cookies?

A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.

We use cookies for the following purposes:

Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.
Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment forms so you don’t have to re-enter this information next time when commenting.
Statistical cookies – these cookies are used to track the use and performance of our website and services.
Marketing cookies - these cookies are used if you link to third party content providers from our website. These include YouTube, FaceBook and LinkedIn.

You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some 3rd party cookies by using a privacy enhancement platform such as optout.aboutads.info or youronlinechoices.com. For more information about cookies, visit allaboutcookies.org.

Google Analytics

We use Google Analytics to measure traffic on our website. Google has their own Privacy Policy which you can review here. If you’d like to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page. You can also change this via our website, as well as viewing other Privacy related information by going to our Privacy Tools page.

Contact Information

If you need to contact us about anything, including any matter related to your data privacy, please get in touch via the Contact Us page on this website.

Supervisory Authority

This website is hosted in the United Kingdom and operated by FidraSoft Ltd. (Registered in the UK, company number SC575446). As such, The UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals is the Information Commissioner’s Office. Their website address is https://ico.org.uk.

Changes to this Privacy Policy

We reserve the right to make change to this Privacy Policy.

The last modification was made to this Privacy Policy on 24 May 2021.